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Email Exercises

Email Exercises

Scenario 1

You are the sales manager at Mystery Bags, Inc., overseeing a sales department of 50 employees. Sales have decreased 25% total over two consecutive quarters at your business. Gross sales are down from $50,000 to $37,000 per quarter. The chief financial officer, Mitchell McBaggins, has instructed you to inform your sales team that their base pay and commissions will be reduced by 15% effective at the start of the next quarter. Write an email informing your sales team of the changes to their pay.

Scenario 2

You are the brand manager at Mystery Bags, Inc. The chief operating officer (COO), Johansson Jobinger, has tasked you with increasing the visibility of Mystery Bags among the new mother demographic. After working with your team for a month, you and the team have concluded that accomplishing the COO’s goal will require a $5000 increase in the branding department’s budget. You and your team would like to meet with the COO to discuss the request and a proposal you and the team have created justifying the $5000 request. Write an email to the COO asking the COO’s availability for a meeting that succinctly, but persuasively, outlines the need and justification for the $5000.

Scenario 3

You are an advertising associate at Mystery Bags, Inc. For the last six months, you have been looking forward to a promotion to advertising team lead. You have been told repeatedly by your supervisor, advertising manager, Audrey McAddie, that you are first in line for the position. Today, you learned that you have been passed over for the promotion. From your perspective, the person who was promoted, Kit Jellison, has not been with the company nearly as long as you have, does not have your experience or consistent outcomes, and does not work collaboratively as well as you do. In light of your work record and what was said to you leading up to the appointment of the new team lead, you feel that your advertising manager owes you an explanation.

Based on your chosen scenario, answer the following questions:

    • Create an outline of the points you would like to raise with the advertising manager that communicates your position on this situation.
    • Considering the points you list in your outline, draft an email communicating your position.
    • Which points in your outline did you include, and which did you leave out. Why did you make these choices?
    • Would you send this email? Why or why not?
    • What other ways could you communicate your position? What are the advantages and disadvantages of communicating in another way?

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