{"id":371,"date":"2019-01-11T05:55:07","date_gmt":"2019-01-11T05:55:07","guid":{"rendered":"http:\/\/writeprofessionally.org\/accessibility\/?page_id=371"},"modified":"2019-01-16T21:31:55","modified_gmt":"2019-01-16T21:31:55","slug":"word-accessibility","status":"publish","type":"page","link":"https:\/\/writeprofessionally.org\/accessibility\/create-your-course\/word-accessibility\/","title":{"rendered":"Word Accessibility"},"content":{"rendered":"<div class=\"pdfprnt-buttons pdfprnt-buttons-page pdfprnt-top-right\"><a href=\"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/pages\/371?print=pdf\" class=\"pdfprnt-button pdfprnt-button-pdf\" target=\"_blank\" ><img decoding=\"async\" src=\"http:\/\/writeprofessionally.org\/accessibility\/wp-content\/plugins\/pdf-print\/images\/pdf.png\" alt=\"image_pdf\" title=\"View PDF\" \/><\/a><a href=\"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/pages\/371?print=print\" class=\"pdfprnt-button pdfprnt-button-print\" target=\"_blank\" ><img decoding=\"async\" src=\"http:\/\/writeprofessionally.org\/accessibility\/wp-content\/plugins\/pdf-print\/images\/print.png\" alt=\"image_print\" title=\"Print Content\" \/><\/a><\/div><h1 style=\"text-align: center;\"><strong>Microsoft Word Documents and Google Docs<\/strong><\/h1>\n<p>Word is the most commonly used authoring software. Word documents can be uploaded into LMS pages. Instructors often convert document generated in Word to PDFs for distribution.<\/p>\n<h2><strong>Accessible Word document benefit many students<\/strong><\/h2>\n<ul>\n<li>Style headings embed visual indicators of information signposts into the coding of the document that can be read by screen reading devices to illustrate the organization and the structure tree of information<\/li>\n<li>Style headings can create navigable Table of Content to make large documents such as syllabi easier to negotiate<\/li>\n<li>Although not always applicable to the classroom context, using style headings in a digital document creates Search Engine Optimization.<\/li>\n<li>Alt text is the description of an image that is inserted as an attribute in the HTML coding of a document. This descriptive text is visible to a screen reader so a student who may be unable to see the image visually will receive the information conveyed in the image through the alt text.<\/li>\n<li>Alt text is visible when images are not compatible with other devices.<\/li>\n<\/ul>\n<h2 style=\"text-align: left;\"><strong>Accessible Strategies\u00a0<\/strong><\/h2>\n<p>Unfortunately, headings are often visually constructed through the use of font tools such as size, bold, and underline.\u00a0These strategies are not readable to assistive technologies such as a screen reader.<\/p>\n<h3>Use the Style Toolbox in Word to create<strong>\u00a0headings<\/strong><\/h3>\n<ul>\n<li><span style=\"font-weight: 400;\">Make sure to list headings in the correct logical order starting with Heading 1 and systemically selecting the next heading size, Heading 2, for the second largest sub-heading.\u00a0\u00a0<\/span><\/li>\n<li>A\u00a0Heading 1\u00a0is usually a page title or the main content heading. It is the most important heading, and there is generally just one.<\/li>\n<li>A\u00a0Heading 2\u00a0is usually a major section heading.<\/li>\n<li>A\u00a0Heading 3\u00a0is usually a sub-section of the Heading 2.<\/li>\n<li>A\u00a0Heading 4\u00a0is usually a sub-section of the Heading 3, and so on, ending with\u00a0Heading 6.<\/li>\n<li><span style=\"font-weight: 400;\">Do not skip heading levels, start with Heading 1, followed by Heading 2, Heading 3 and Heading 4.\u00a0<\/span><\/li>\n<\/ul>\n<h3>Include\u00a0Alt-text\u00a0with Images<\/h3>\n<ul>\n<li>Use the alt-text option in Word by right-clicking on the picture or object and choose \u201cFormat Picture.\u201d In the \u201cFormat Picture\u201d menu choose \u201cLayout &amp; Properties\u201d and then choose \u201calt text.\u201d<\/li>\n<li>You can also include descriptive text within the surrounding text of the image.<\/li>\n<\/ul>\n<h4>Alternative text should<\/h4>\n<ul>\n<li>Present the same content or function as the image. It is important to know why you are using the image and what information you want to convey through the image.<\/li>\n<li>Have no more than a few words; rarely a short sentence or two may be appropriate.<\/li>\n<li>NOT be redundant\u2014do not provide information that is in the surrounding text.<\/li>\n<li>NOT use descriptive phrases\u2014screen reading software identifies images, so do not use phrases such as \u201cimage of\u2026\u201d or \u201cgraphic of\u2026\u201d.<\/li>\n<\/ul>\n<h3>Consider Color Contrast<\/h3>\n<ul>\n<li>Web Content Accessibility Guidelines 2.0 suggest a 7 to 1 contrast between the background and foreground color to reach a AAA accessibility status.<\/li>\n<li>Avoid the use only color as an indicator of comparison such as lines on a graph. Using non-color indicators such as a dotted blue line compared to a solid green line creates two methods of access to the same information.<\/li>\n<\/ul>\n<h3>\u00a0Lists<\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Screen readers understand lists better if you use the built-in formatting to create numbered or bulleted lists. \u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Highlight your list and select the bullets or numbered list buttons at the top of the page, rather than typing in your own numbers or asterisks. \u00a0<\/span><\/li>\n<\/ul>\n<h3>Links<\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Attach hyperlinks to meaningful text within the document rather than inserting a URL.<\/span><\/li>\n<\/ul>\n<h3>Tables<\/h3>\n<ul>\n<li><span style=\"font-weight: 400;\">Label your tables with headers.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Keep in mind that screen readers read tables from left to right, top to bottom, one cell at a time.<\/span><\/li>\n<\/ul>\n<h3>Use the Ability Checker<\/h3>\n<ul>\n<li><span style=\"font-weight: 400;\">In the Windows version of Microsoft Word, there is a built-in Accessibility Checker. In the File menu, choose Inspect Document and then Check Accessibility to bring up a panel on the far right of your screen. This panel will show you a list of the accessibility errors in your document and how to fix them.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">For Google Docs, you can install an add-on accessibility checker called Grackle Docs from the Add-on Menu.<\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft Word Documents and Google Docs Word is the most commonly used authoring software. Word documents can be uploaded into LMS pages. Instructors often convert&#8230;<\/p>\n<div class=\"more-link-wrapper\"><a class=\"more-link\" href=\"https:\/\/writeprofessionally.org\/accessibility\/create-your-course\/word-accessibility\/\">Continue reading<span class=\"screen-reader-text\">Word Accessibility<\/span><\/a><\/div>\n","protected":false},"author":1,"featured_media":0,"parent":50,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-371","page","type-page","status-publish","hentry","entry"],"_links":{"self":[{"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/pages\/371","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/comments?post=371"}],"version-history":[{"count":7,"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/pages\/371\/revisions"}],"predecessor-version":[{"id":470,"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/pages\/371\/revisions\/470"}],"up":[{"embeddable":true,"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/pages\/50"}],"wp:attachment":[{"href":"https:\/\/writeprofessionally.org\/accessibility\/wp-json\/wp\/v2\/media?parent=371"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}